Create and Tally "Ask Guests to Bring Something" Function
Evite has this great invite option called "Ask Guests to Bring Something". The party organizer can request 5 entrees, 5 desserts, etc. Evite keeps tracks and tallies what each person brings - so you can see how many more entrees are needed. My group does approx 4 potlucks a month - so this would be really helpful.
Your site needs this very much. A TOOL/AID for "Co-Voiturage"
OK Care share I guess :-)
>>> ORGANISER should have read/write access
>>> ANY DRIVER wanting to be LISTED should ask ORGANIZER as
well as ensure to JOIN on the EVENT and advise the
ORGANIZER through MAIL which would receive a PENDING and
would decide to ADD or NOT (Mostly always ADD), but just to be
on the SAFE SIDE here.
(*) Date/Time as well as meeting place for "Put EVENT NAME HERE"
(*) Who are the drivers
With a link to their E-Mail (send mail to...)
With a link to their profile (Just a "PLUS")
& of course [x] ONLY if he/she is GOING and can offer rides
>>> DRIVERS and ORGANIZERS are to have access to read/write
ORGANIZERS in case some DRIVER CANNOT make it or make
the change for whatever reason.
>>> PASSENGERS are to have access to read
(*) How much spaces are available
With the possibility for them to say that the car is FULL
What is the contribution that is suggested
NOTE: This would lower the amount of E-Mails people receive about it all, would make it clear to people that are new to the group in order to find a driver more easily, and help the organizer, the driver as well as the passenger to have this set up A.S.A.P. and go on with their lives in the meanwhile :-) / Daniel
Could even be graphic, whereas the DRIVER, upon receiving the E-Mail from the PASSENGER simply logs into MEETUP and clicks on the name, the system verifies that we want to add THIS person as a PASSENGER, makes the math by itself and automatically sends an E-Mail to that person telling them they have confirmation with Date/Time as well as meeting place for "Put EVENT NAME HERE" and of course the name of the driver.
As everyone can go on the site in order to be able to get a spot in order to participate when they do not have cars (PASSENGERS), (DRIVERS) other people can simply do the job or adding the people into their car as they receive the E-Mails and confirm by going on the site and adding the name, the database is then up to date, the ORGANIZER receives a confirmation (IF she so wishes)... would need to verify they do or not else simply log in to see it "THEIR CHOICE". (ORGANIZERS) Simplify their job. (MEET-UP) Finally have a tool in order to reduce unusable chit-chat "sometimes even seen as spam which makes MEETUP as well as the person who has to stay afloat of all tat is going on (MUCH MUCH LESS SPAMMY).
And BONUS: When the event is closed... stop sending E-Mails, as when there is no more spots left, it's unuseful unless there is a waiting list and then again in the E-Mail sending... The people that already have reserved a spot should not receive their E-Mails unless the ORGANIZER to keep track, or the DRIVERS (But only these two and ONLY IF and WHEN a spot becomes available and for DRIVERS ONLY if the car is not FULL)... It's all basic programming people. Hope to see it soon, you people of all know you'll get people happier and keep getting better with this so no need to sell my idea, just wanted to get into some details... I pretty much have a global idea.
In most of our events and many other groups, members do require a car ride in order to participate into different outings. Car arrangements are essential and very important between members (drivers and passengers).
Unfortunately, I don't see any accommodations nor feature in that regards.
As an organizer for the last 2 years, I believe Meetup need to have some sort of a table that allows any member to see who's the driver, how many spaces are available, who's reserved a spot, and how many remaining spots are available in each car. Maybe even where the driver will pick up the riders and at what time and what is a gas contribution and perhaps travelling time/distance. I strongly believe this added feature will make things way easier for everyone.
As it is now… we have to constantly make use of a conversation/comment section to make car arrangements/accommodations and this is very frustrating amongst many of our members when time comes to find a ride.
Other sites offer sign-up sheets (Jooners, Bring-It, etc), but they're cumbersome to use. Some require each person to login to their site to create a profile. Others don't allow admins a chance to organize the sign-up sheet by category. (Appetizers, desserts,etc). Some do not allow people to modify what they've signed up for (change fruit to potato salad). Some don't allow admin to move a line up or down on the sheet to align w earlier entries. ( if admin sets up sheet for 3 people to bring dessert, then the number of RSVP's increases and warrants more, the admin can't insert another dessert line between existing lines. This makes the final sheet a disorganized mess. Having a built-in sign-up sheet would be very helpful, especially if it allowed flexibility to move lines, modify entries, etc.. Let everyone modify own entries until 2 days prior to event, then let admin lock sheet for accountability.
Get rid of introductions under person's name and replace with the town/state person is from so people can plan carpools when they know who lives in their area. To click on each person's profile to find out where they live is too time consuming.
There a number of times when an event needs some additional organization. Some examples: signing up or volunteering to carpool (who goes in which car and from where), signing up for time slots (which event within the event will you take part in), signing up to bring something (who brings what). It would be helpful if we could link to a spreadsheet in the files area where members could sign up for one of those things, save their selections and allow other members to go in and do the same.
Organizers could build a custom sign-up list (Example: food items needed for a party or supply items needed for a group craft.) Members who RSVP 'yes' could then see what items have already been assigned and sign up for remaining item(s). Currently the only way to do this is through the conversation feed and you have to scroll through endless comments to figure out who has signed up for each item. Many times people sign up for duplicate items because they miss a comment. A sign-up list feature would make organizing an event much easier. Maybe a previous existing sign-up website could simply be integrated into Meetup (SignUpGenius.com is one such site) just like FaceBook and Twitter are currently integrated.
Here in trendy Portland, seems like there are dozens of new people at new meetups every week! We've thrilled about all the new opportunities for people to connect, but even here in bike city, lots of people are driving to their meetups. Suppose that as soon as I RSVP "yes", a button pops up asking me if I'd like to carpool & if I respond "yes" I am directed to an option box which allows me to enter whether or not I can drive or want a ride, what part of town, how many passengers, etc. Right now I'm hearing lots of "I meant to ask if anyone wanted a ride but just didn't get comment posted", etc.
To help facilitate carpooling to meetup events, a program should be available where for each Meetup event, individuals can sign up to carpool as a driver and/or rider; with the day and time they plan to leave and return from the meetup event. This meetup could then match Meetup group members who are going to that event with each other to carpool to and from events. The system will match separately for each leg of the trip, for example I may ride to the event with one member but back home with another (depending upon when people have said they want to depart and return). If a Meetup member changes their plans, then the Carpool Matching program would notify the other driver/rider they were matched with and adjust and find an alternative.
In meetups of about 100, people use the message board to arrange carpools. This amounts to hundreds of messages per event. It is a crazy amount of spam. We need the RSVP to include carpool info like want to drive/need a ride, from where, how many spots in car, departure time.
It would be nice to have the capability to have a potluck signup like is available on PING invites. This would make it simply to see who is bringing what and confirm prior to event. Thanks.
You could create a List of needed Items. i.e. Volley ball net, Plates, Charcoal etc.
You can do this on Evite. It is a very handy tool. You basically build a drop down menu for the RSVPing member to choose from. It would be listed in their RSVP response in addition to any comments. I think this woud cut down on the # of Comments and also I find the Questions to be useless!!!!
First off I just want to express how much I love meetup.com to be totally honest it is meetup that made living in Vegas survivable. I moved to Vegas from Utah 4 years ago and went through major culture shock. A lady turned me on to a mountain bike meetup group that led me to hiking meetup group. In the first couple years of living here the hiking group that was my only normal healthy outlet that kept me sane in this crazy town. I am a member of 4 or 5 groups and love them all. One idea that I would really like to see woven into the fabric of meetup is a way people can opt into sharing their location (like zip code) in order to better coordinate carpooling. The hiking meetup that I am a member of has about 4500 members and although they usually have a rally point in the vicinity of a hike or event most people drive 15-30 miles solo to meetup for a hike. I also think that meetup has a huge potential for a classified section like Craigslist. Some groups make small efforts to post classifieds but it isnt a real focal point. I dont mean to ramble but one last thing and I will be on my merry way. I think meetup needs a store that has meetup logo shirts, bumper stickers, and swag. I would love to throw some stickers on my vehicle to promote the brand. Thanks, Jeff
Evite has a really cool feature that allows the host to list items and how many of that item are needed for the event. It then tracks who signs up to bring what and counts down the number of that item needed. Can we have something like that? It would really help for things like potlucks, camping trips etc.
My group has had a couple meetup outings that are a little further away than others and find it very difficult to coordinate a carpool. About the only option is to post a comment saying, "I have N spots in my car." It seems like Meetup could provide some type of tooling to let members "register" with a particular vehicle.
I went ahead and merged the carpool feature requests and ‘potluck’ requests into this one, since these all ask for a similar feature that would help plan for a Meetup (carpooling, getting to a Meetup, who brings what, etc).
I'm not sure how we deal with the money aspect of car sharing either.
I gave 3 people a lift last time (and had to wait over half an hour for one of them) and none of them offered towards the cost of the fuel.
What do most people do?
Jack M commented
Last time this was suggested, it was closed with the standard "we have no plans to implement this" response. So once again, a functional feature is taken away and replaced with useless "improvement". But because of "empowerment" these changes don't get rolled back unless all the peasants start revolting.
You need get out of your comfortable office in downtown NYC, and go on a hike to a national park. There you will find some parks will not allow private vehicles like Zion, or parking is so limited for a group of 200 hikers that the only way to get everyone there is to carpool.
We were controlling the amount of spam by having people make their carpool requests in their replies, until you made all the replies into spam as well. This is completely the OPPOSITE of listening to your customers.
James McBryan commented
So we had a bunch of meetup organizers use this and we worked it out all the kinks, and I'm glad to say, this is now available for all meetup organizers, for free, right now! Check it out: http://www.groupcarpool.com/
James McBryan commented
I'm a fellow meetup organizer and I noticed a huge need for this as well. So a couple of us decided to make our own tool here http://carpool.prepatrip.com/demo
Basically it's mobile friendly and doesn't require sign-ins. And if enough meetup organizers like it, I'll start integrating in email notifications and cell phone reminders.
If you want in on this just email me at firstname.lastname@example.org and I'll send it over!
Candy Harris commented
This is a great idea! Especially with gas prices climbing. Plus it enhances community building. That's what meetup is all about right?
Linda C commented
This is a good idea; you can currently do this somewhat by posting an RSVP question that asks for the same information.
Elaine Vigneault commented
Hi Jeff, I'm in Vegas too :) We've tried to use other website's carpooling tools (like http://www.erideshare.com/ ) but that doesn't seem to work well. We've even tried carpooling for longer trips where everyone has the same start and end point and even that doesn't work. People seem really resistant to carpooling here in Vegas. But if there were an option right on meetup to help organize carpooling it might work better. Not sure.
Elaine Vigneault commented
This would be so easy to add. Seems like a feature a lot of us could use. For example - potluck dishes or volunteer shifts. It would be great! Big Tent already has this incorporated. Don't know why Meetup doesn't have it yet.
Jonathon Podolsky commented
I love this idea. Those who like this please be sure to vote for it so it will move up in the rankings.
Absolutely! We really miss this feature from Evite since we made the switch to Meetup. And that was a free site!
Evite already does this but we now use Meetup for our group and REALLY miss this function, as we plan a lot of pot luck parties.
Why exactly won't you be working on this feature, because you've never needed a carpool to the mountains? Join some meet up groups that require carpools to see EXACTLY what a pain in the BUTT organizing carpooling is. The comments are consistent with our group as well that people miss out, because they can't find a ride and people constantly get e-mail spam. When the event is set up there could be a question "Does this event require a car pool?" and have a list of registered drivers. If a registered driver RSVPs for the event ask "Did you want drive?" If yes color code her name so others know she's willing to drive. Then others can contact her or any other drivers directly to see if they can get a ride.
meetup needs to implement this. "Not something we’ll be working on" is simply not an appropriate response! This is obviously something there is a strong demand for, a much-needed feature, and would be very simply for meetup to implement.
Greg don't tell me how to use google docs. I have.
The problem is people don't use it.
I have posted on the group message board twice for the same meetup a google doc.
Yet, people still post on the message board their carpool request and then carry on a long conversation on the message board about it.
People for whatever reason don't use it.
yes, I have tried google apps.
We need a way to collect everyone's info to keep people from spamming everyone.
For a hiking trip, of 200 people the parks don't have enough parking. if each person sent 5 carpool messages this would be 1000 messages on the message board.
tell us why not. Just because you live in New York and have no car is no reason.
For hiking trips to parks that have limited parking we need to arrange carpool for close to 200 people.
Thank you Steve for your last detailed comment on June 24th (18:41)! I am going to encourage members of my meet up group to support this much NEEDED feature as well. Not only is it great for pot lucks but we also coordinate donation kits and it would work perfect for that as well to allow people to sign up for items they are bringing and track items still needed. Your support is very much appreciated!!! Hopefully the programers at Meetup will step up to the challenge.
Steve Afrin commented
I think this idea from Kimberly is a fantastic new value-added feature to add as an optional feature to Meetup.com for event planning! This feature would allow an event host to optionally create a list of desired potluck items (and quantity of each item) for event guests to bring to the event. As each guest RSVPs for the event, the guest is able to select an item or also possibly multiple items from the potluck list.
Each subsequent guest RSVP sees the potluck list with updated counts to know what still needs to be brought by other guests. This type of management is an added value by the Meetup.com website because it helps the host to avoid having too many guests bringing one specific type of item while another item on the potluck list is ignored or not enough is brought.
Right now, potluck lists need to be manually managed by the event host offline. The event host needs to keep an Excel spreadsheet or some other kind of list and has to use phone calls, e-mail messages, or comment threads on the event to communicate with each guest who RSVPs for the event to manually manage who is signing up to bring how much or which items.
Some key features of such a "potluck management" feature might be:
o The Meetup.com website for an event can track multiple items and quantities of each item (specified by an event host or organizer)
o The Meetup.com website can keep track of which item(s) (and counts of the items) each guest selects to bring to an event
o The Meetup.com website can provide a potluck management report exclusively to the event host or organizers so they can see a comprehensive list of guest names and who has agreed to bring which item(s) to the event
o Picking an item to bring from the potluck list could be an optional requirement to RSVP for an event
o Guests could use the potluck management feature as a way to suggest an item to the event host or organizer that they would like to bring to an event - perhaps a guest thinks of an item the event host or organizer has not thought of, or the guest has a specialty dish he or she can prepare of which the event host or organizer is unaware the guest has a unique talent for making or unique ability for providing.
For models of how a "potluck management" feature might work on Meetup.com, Meetup project managers and software architects can take a look at some existing models on exiting online invitation websites such as evite.com and punchbowl.com.
As the Organizer of a successful social Meetup group in the northern Idaho and greater Inland Northwest region of the United States, I think this would be a valuable and useful feature for my group's Event Organizers, especially as we head into the warmer summer months and event hosts start scheduling more potluck and picnic type of events.
Steve Afrin commented
In the Meetup.com Help Section, Ali provides great advice in her suggestion,
http://www.meetup.com/help/How-do-I-run-a-successful-potluck-Meetup/. She provides all great ideas in the absence of such an optional "potluck management" feature for planning a Meetup event. Yet Ali's solution is not nearly as complete as the potluck management features offered by online invitation management websites such as evite.com and punchbowl.com.