Prevent members from being able to RSVP to multiple events going on at the same time
We are having issues with members RSVPing "yes" to multiple meetups going on at the exact same time. Until cloning is perfected, no one can be in two places at once! Please make it so if someone has RSVPd to something, that time is blocked off. So if they try to RSVP to something else that conflicts with that time (or at least part of that time range if an end time is given), it will block them and tell them they are already signed up for something else at that time. I find members often RSVP to one event, and then when another event is posted at the same time they like better, they'll RSVP to that one WITHOUT removing themselves from the first one. This will force them to do that and to choose one or the other! Thanks.
When you are on one meetup event page, you should have a list of the other meetups you already registered, so that you can see the two (or more) meetups that are colliding, and choose accordingly.
Here is a mockup to illustrate : https://twitter.com/thibpat/status/345516274530516992/photo/1
When a member RSVP for more than one event for the same day and time, ask if the person is sure about doing that. Also, some members belong to the multiple groups, and those organizers have post the same events on various sites.
Should do a check/verification and inform the members about it.
My club is a hiking club, and that means we can only have one Yes RSVP per person per day. But we constantly have people RSVPing for multiple hikes on the same day, which is either thoughtlessness or abusing the system for their own ends. It takes a lot of organizer time to search through all the events and see if anyone has double-booked.
So my suggestion would be to:
a) add a functionality to the RSVP system so that if a member is on the Yes list for a particular event, they cannot RSVP Yes for any others covering the same time frame, or
b) add a radio button for the organizers to turn this function on or off per event, since I know that many clubs CAN, in fact, have more than one event per day.
I am the organizer of a hiking meetup where we travel using carpooling. On a number of occasions I have caught irresponsible members double-booking for the same date and time i.e. they will register for 2 meetups at the same date and time. They then cancel 1 of the 2 reservations at the last minute or sometimes don't even cancel.
This irresponsible member behaviour results in important losses in carpooling revenues and prevents motivated members from coming by reserving/blocking a car seat they never intend to use.
-Could double-booking be reduced/prevented by warning members as they are doing it and blocking them from doing it? AND/OR
-If they decide to double book anyway, could the organizers of the 2
Meetups being double-booked be sent a warning message about this?
If you say yes to an event that is over a number of days it would be good if the calendar reflected it in some way. For example when you've said yes to going on a 3 day trip away (6 months in advance.) Then an event with a different group comes up and you want to go but don't realize you are away during that time. So you double book.
It would be very helpful to avoid double booking to show the calendar for the day when looking at a meetup or something to show if i have already rsvp'ed and might be a conflct before committing.
As a club with more than 770 members, my club sometimes has two or three events on the same day, with good-sized waiting lists for each. People sometimes (usually by mistake) add themselves to the Yes list on both, taking up a space that someone else could occupy. We as organizers have to scour both or all three lists to see if anyone has double-booked.
Please add a functionality that either:
- does not allow a person to book on more than one event with overlapping times, or;
- alert the member that they are already booked for another event, or;
- alert both the member and the main people of the leadership team that a double-booking has occured?
I'm sure other Meetup groups have the same issue, and it gets harder to track as the event sizes get larger (which we are trying to do because of all our members).
Co-Organizer, Montreal Outdoor Adventure Club
how about preventing someone from RSVPing to multiple events that occur at or about the same time. There are many people to do this and disrupt the RSVP list by locking out those that actually want to attend the event
The site should (at least try to) warn you before rsvp'ing to multiple events that may overlap or are close to eachother (eg: 9:30am and 10am) on the same day.
a calender with all my "meet-ups" in one place so i dont double book with different groups. id also like to see MY MESSAGES, where i can see my new messages from all my groups in one place
As an organizer of multiple groups and a member of additional groups I have found it necessary to keep a separate calendar outside of Meetup.com to track which dates/times I am hosting/meeting. Here's what I think would be the ideal situation. Organizer is creating a new meetup and chooses a time/date. Meetup checks the organizer's meetup calendars for conflicting meetups and advises accordingly. This would also be great for regular users but may not be cost effective. But it would be so very helpful to orgarnizers.
If I RSVP yes for two events on the same date/time it would be cool if there were a pop up to let me know "hey you already RSVP'ed for ... on the same day/time.
I run a walking group and we have had the odd instance of people signing up for different walks on the same day at the same time in three different groups BUT- yes, I often sign up for the same event on different groups, where this will encourage others to attend, and for reasons others have given here. Also, some events are posted without an "end time" so the overlap may not actually be real- we usually don't put end times for our walks as otherwise people might make plans to an exact time, and you can;t always predict when a walk will finish. SO, I am in favour of the "warning" system only- so anyone can avoid an inadvertent double booking- and for those who "no show" on 2 of the 3 walks they booked- we can deal with them in the knowledge they saw a warning and went ahead anyway!
Ed White commented
I get angry when I see people sign up for one of my events and for another event (in another Meetup group) at the same time. However, some Organizers have made good points about how the same event could be listed in several Meetups at the same time, etc. Perhaps a solution is to give the Event Organizer a check box (checked by default), that if checked, would prevent someone from booking two events at the same time. If an Event Organizer doesn't want this, he/she could uncheck the box.
I am an organizer and I'm definitely against this. My group often runs simultaneous meetups, and our members will go to several depending on their locations. I, myself, have attended 3 events scheduled at the same time.
Brian Hudson commented
I agree with Jeff's example. A strict flat ban on double RSVP's is counterproductive in that example. A visually obvious warning should alert a member that they are in the process of double-booking.
1 person per meetup member should only be allowed to RSVP for 1 meetup event only (Not given a 2nd RSVP on another group for the same event)
I don't know of any other system that allows users to be scheduled in multiple places at the same time without hassle or consequence! Imagine if meetup were to actually take organizers, and all their efforts, seriously and force members to be actually held accountable for their RSVPs...
I like this idea, but needs careful planning. For example: Just this week I noticed one of my members rsvp'd yes to one of my events & yes to another group's event. Why? Was it a mistake or can't she make up her mind? Both are at the same date & time, so I can't see how she is going to both???
Jeff Knox commented
A warning about implementing this: (and I admit I did not thoroughly read this whole thread) I'm a member of several outdoorsy groups. (Outdoor Club South, Blue Ridge Backpackers, The Adventure Group, Upstate Hiking and Outdoor Adventures) Oftentimes a trip will be cross-posted simultaneously to three or four of those, in the hopes of reaching a wider audience, or an inter-club thing. I've been a fan of RSVP'ing yes to each group if I will attend this event.
A) An acquaintance of mine who's only in one of those groups might say "Ooh, Jeff's going, sign me up!"
B) I'll have an ear listening to ALL the pre-event conversation that takes place about the event, regardless of where it's said.
C) I'll get notified of ALL the pictures that were uploaded in each group.
... and probably more I can't think of right now.
I just see there being reasons NOT to limit users in this way. I've learned long ago that you can't outlaw stupidity, so if folks mistakenly sign up for multiple events, A) their loss, & B) the organizer might wanna keep a tally of no-show's and warn them if that number gets too high for their liking... Just my two cents, take it or leave it. :-)
Here it is, it's #4 with over 700 votes! http://meetup.uservoice.com/forums/37079-ideas-and-suggestions-for-meetup/suggestions/2171485-monthly-dues-payment-option-required-to-join-group
That's what happens when events are free.... which is one of the many reasons why I just voted on one of the top suggestions about that! It's number 3 or 4 in the 'top'.
David Wheelock commented
I am an organizer. I see some merit in this, but this should be optional, notifying the member but not preventing the double-booking. I sometimes attend simultaneous events myself, attending the first part of one event and then end of another.
Actually with (ii) below I'd prefer it the other way around: you'd have to deselect the option checkbox if you explicitly want to allow multiple signups between your meetups.
Carla, while I would strongly prefer that meetup just always prohibit registering for multiple events at the same time by making it impossible, meetup could accommodate your request by
(i) setting it up so that your members can register for multiple of YOUR events (events related to your account or events in your group) at the same time but no other OR
(ii) setting it up so the event organiser ticks a checkbox option to requires all registrants are registered to this and only this event during this time and if they are not give them a message and require them to choose which one to de-register from.
Either way, I want it to be possible that people registered to my event aren't registered to any other events at the same time, and if they are then they get a dialog box asking them which one they want to deregister, or not allowing them to register for the second one until they de-register from the first one ...
This change should be considered in conjunction with this request: http://meetup.uservoice.com/forums/37079-ideas-and-suggestions-for-meetup/suggestions/2266230-rank-people-by-flakiness-yes-rsvp-but-no-show-an
I suggest vote for both of them!
Carla Fillman commented
I post meetups specific to our group as well as community happenings on our calendar for members. Sometimes it is quite possible (and totally fine w/ our members) to be RSVP'd for 2 all day happenings at the same time. We may be hitting one in the am and swinging by another around lunch. Members communicate in the comments area abt time specifics and exchange numbers etc. Our meetup seeks to be a community service that encourages families to get outside as goal number one. We seek to share and encourage every opportunity we know of to encourage them with this endeavor. My pre-k child may not be up to festival in the afternoon, but for other families, afternoon is best, etc.
I now remove members I see doing this. I feel I have no other option as meetup refuses to implement what the organisers want, with the result that what I do for fun stops being fun for me. As an organiser, I'm one of the folk that make this site work for you. Please listen to us. Unhappy organisers stop organising.......
We are seeing this trend increase and based on past experience, the double booking person is usually a "no show" for both event sign ups. This limits actual participation by another person if they don't want to go on a waiting list. I would prefer to see a hard block of signing up for another event, vs. just a warning, to avoid the issue all together.
I like the idea of a warning coming up. If it can't work between all meetups the individual is part of (which would be awesome), than it would be at least useful to have within the same group. I track my NS's, but this would prevent some to begin with!
We're having this problem in our group too. It would be nice if there was an error message of sorts or something that reminds them that they are already RSVP'd to something else at the same time. Even if they are just getting on a waiting list.
George K commented
As an organizer, I like it. If a member tries to RSVP for 2 different events at the same time he should get a "there was a problem" message that tells him that he is already going to a meetup at that time... and tells him which of his other groups he is already signed up with. This would reduce "no-shows". A version of this is where a member rsvp's for the same event with 2 groups causing a seat to be saved that won't be used.
I do this by going to one after another. Sometimes they are nearby and one isn't finished by the time the other has, so I get to productively attend both.
So I would not like this "feature" but I do see some people who sign up for everything and attend little (just to get their name out there?). Perhaps they should go after people who verifiably don't attend?