Prevent members from being able to RSVP to multiple events going on at the same time
We are having issues with members RSVPing "yes" to multiple meetups going on at the exact same time. Until cloning is perfected, no one can be in two places at once! Please make it so if someone has RSVPd to something, that time is blocked off. So if they try to RSVP to something else that conflicts with that time (or at least part of that time range if an end time is given), it will block them and tell them they are already signed up for something else at that time. I find members often RSVP to one event, and then when another event is posted at the same time they like better, they'll RSVP to that one WITHOUT removing themselves from the first one. This will force them to do that and to choose one or the other! Thanks.
When you are on one meetup event page, you should have a list of the other meetups you already registered, so that you can see the two (or more) meetups that are colliding, and choose accordingly.
Here is a mockup to illustrate : https://twitter.com/thibpat/status/345516274530516992/photo/1
When a member RSVP for more than one event for the same day and time, ask if the person is sure about doing that. Also, some members belong to the multiple groups, and those organizers have post the same events on various sites.
Should do a check/verification and inform the members about it.
My club is a hiking club, and that means we can only have one Yes RSVP per person per day. But we constantly have people RSVPing for multiple hikes on the same day, which is either thoughtlessness or abusing the system for their own ends. It takes a lot of organizer time to search through all the events and see if anyone has double-booked.
So my suggestion would be to:
a) add a functionality to the RSVP system so that if a member is on the Yes list for a particular event, they cannot RSVP Yes for any others covering the same time frame, or
b) add a radio button for the organizers to turn this function on or off per event, since I know that many clubs CAN, in fact, have more than one event per day.
I am the organizer of a hiking meetup where we travel using carpooling. On a number of occasions I have caught irresponsible members double-booking for the same date and time i.e. they will register for 2 meetups at the same date and time. They then cancel 1 of the 2 reservations at the last minute or sometimes don't even cancel.
This irresponsible member behaviour results in important losses in carpooling revenues and prevents motivated members from coming by reserving/blocking a car seat they never intend to use.
-Could double-booking be reduced/prevented by warning members as they are doing it and blocking them from doing it? AND/OR
-If they decide to double book anyway, could the organizers of the 2
Meetups being double-booked be sent a warning message about this?
If you say yes to an event that is over a number of days it would be good if the calendar reflected it in some way. For example when you've said yes to going on a 3 day trip away (6 months in advance.) Then an event with a different group comes up and you want to go but don't realize you are away during that time. So you double book.
It would be very helpful to avoid double booking to show the calendar for the day when looking at a meetup or something to show if i have already rsvp'ed and might be a conflct before committing.
As a club with more than 770 members, my club sometimes has two or three events on the same day, with good-sized waiting lists for each. People sometimes (usually by mistake) add themselves to the Yes list on both, taking up a space that someone else could occupy. We as organizers have to scour both or all three lists to see if anyone has double-booked.
Please add a functionality that either:
- does not allow a person to book on more than one event with overlapping times, or;
- alert the member that they are already booked for another event, or;
- alert both the member and the main people of the leadership team that a double-booking has occured?
I'm sure other Meetup groups have the same issue, and it gets harder to track as the event sizes get larger (which we are trying to do because of all our members).
Co-Organizer, Montreal Outdoor Adventure Club
how about preventing someone from RSVPing to multiple events that occur at or about the same time. There are many people to do this and disrupt the RSVP list by locking out those that actually want to attend the event
The site should (at least try to) warn you before rsvp'ing to multiple events that may overlap or are close to eachother (eg: 9:30am and 10am) on the same day.
a calender with all my "meet-ups" in one place so i dont double book with different groups. id also like to see MY MESSAGES, where i can see my new messages from all my groups in one place
As an organizer of multiple groups and a member of additional groups I have found it necessary to keep a separate calendar outside of Meetup.com to track which dates/times I am hosting/meeting. Here's what I think would be the ideal situation. Organizer is creating a new meetup and chooses a time/date. Meetup checks the organizer's meetup calendars for conflicting meetups and advises accordingly. This would also be great for regular users but may not be cost effective. But it would be so very helpful to orgarnizers.
If I RSVP yes for two events on the same date/time it would be cool if there were a pop up to let me know "hey you already RSVP'ed for ... on the same day/time.
How about giving the Organizer an indicator next to the RSVP that states they are double booked... That way the organizer knows the member is active in multiple groups and might not stay the entire event... And if they consistently decline last minute, they can reach out to the member and discuss the RSVP process prior to banning...
Perhaps another tool in relation to this is giving the organizers the ability to see who has double booked within the same Meetup group. It would make it easier than having to toggle back and forth between two or three events, cross referencing names to see if anyone has double booked. If there are people double booked, then I can either send those people an email directly asking them to make a commitment to one event, or I can send out an email to both events asking people to, again, make a commitment to just one event.
This is not a good idea. Some events overlap and I may only be attending the first 2 hours of one event and the last 2 hours of another. If the site prevents me from RSVPing to both them I may forget about one of the events because it never mad it on my calender. Flagging members who RSVP to overlapping events. wouldn't be a bad idea because it would serve as a warning to both the member and the organizer.
Not a good idea. I have attended three overlapping events...Potluck, Happy Hour, and dancing. I am not going to stay at the potuck for 6 hours and miss dancing.
Not only does it make sense to do this, the organizers and event hosts should not be able to do this too. It just makes sense as we know that one can't be at two places at the same time.
I think this might be a good idea but I don't think it should happen. Say there 2 events happening in the same city on the same day one 1pm to 5pm a meet in a pub say.
Then a 2nd meet say for bowling 3pm to 530pm
I might want to RSVP both as I could go to the pub for 2 hours then leave and go bowling
this is when you have the problem if you stop people RSVP to 2 events in the same time range.
This is actually a good idea. It would be beneficial to at least "warn" the member that they have themselves already scheduled for something else on the same day / time.
I think it all depends on the type of events they sign up for. Two hikes from two different meetup groups at the same time NO - two happy hours from two different meetup groups - SURE. So how will that work if you prevent them from RSVP'ing to both?
Trish Van commented
This is a great idea, and prevent RSVPs to multiple events in different groups as well as multiple events in same group. I always marvel at members who RSVP for more than one event in my own group, and I get upset when I see members RSVP'd to multiple events in different groups.
This is another reason why Meetup inherently promotes people to join so many groups and sign up for so many events -- resulting in up to 70% no shows!
This is a bad idea. It would likely just lead to members having multiple accounts (they are free after all). If you have a repeat offender just contact them and remind them of your groups policies. Simple.
Greg PT commented
As CO of a large and highly-active adventure group (4,000+ past events), I like to get around and schmooze on the ground with our organizers and their participants at events. For this reason I sometimes attend overlapping events on the same day, so I oppose this suggestion as currently stated.
However, a warning message for attempted overlapping RSVPs would be useful.
Peter Dove commented
Blocking double bookings is not needed. A warning would be OK, but prohibiting people from RSVPing to overlapping events is not needed, smart, or considerate. If I want to go to one event for an hour, then to another, I can note along with my RSVP to event #2 that I will be an hour late. Problem solved.
Alan Simon commented
No, I don't think this should be implemented. A warning yes, but not a prevention. I belong to a few groups that may schedule for the same day with long durations and overlaps, therefore I can attend both events at different times of the same day. A warning would prevent accidents, but prevention would not serve the member.
This is a good idea. Allowing double booking doesn't make sense. However, I can see where it might be allowed if someone is cross-posting in two different groups. Perhaps a warning email (i.e. a reminder you're double-booked) is what's needed. And it should have some kind of special highlight on your Meetup calendar.
Bryan Kalentek commented
The 2nd most popular (top idea) should take care of this problem along with so many other meetup problems!
Great idea! I sometimes have to tell members that I see they RSVP'd to another event and to make a decision. I don't want to have to police my members...but this happens often. Also, some members are in like 100 groups and they forget what they responded to even though meetup sends reminders.
Seren Pua commented
Two comments below this, Breezer said:
"what about (less common, admittedly) cases where two groups come together to share an event and someone might be a member of both. I think RSVPing to both is valid there."
Here in Boston, this a huge problem. There are several organizers who promote "big" events to 10 or more Meetups at a time. When the "multiple events going on at the same time" are the same events listed in other groups, this is problematic three-fold:
1. There is NO ACCURATE HEADCOUNT, and food is prepared according to the head count. Thousands and thousands of dollars have been lost because people were RSVP-ing in as many groups as they could.
2. The amount of REDUNDANT EMAIL people who are members of the participating groups receive causes them to leave the Meetup groups we are trying to help grow! Initially this is a symptom of not being able to connect the same event through various groups, but even after people have RSVP'd in more than one group they get bombarded with reminder emails!
3. This ENCOURAGES NO-SHOW BEHAVIOR, which hurts organizers as well as members when the event bombs because 1/3 of the people show up.
I support Tanya's idea of a "No Conflicting RSVP" option. We organizers want CHOICE in what we're doing on Meetup, and so do the members.
Just a warning for overlapping meetups is acceptable in my opinion. I agree that there are times when overlapping is okay. But, as I've suggested for other ideas, if there's a way to add this as a customization option for either your specific meetup group or for a specific meetup event, that would be ideal. So, if you have a meetup event where demand is really high, where a 'No Show' causes a cascade of problems and where you know absolutely that overlapping for this meetup event is not possible...then you could activate the "Don't allow conflicting RSVPs" option :)
I don't think it should enforce it strictly; what about (less common, admittedly) cases where two groups come together to share an event and someone might be a member of both. I think RSVPing to both is valid there.
In any other normal case if the events aren't too far apart, someone keen could turn up to one for a while, then leave and go hang out at the other one - we have folk who do that regularly as another group that some are a member of stuck their regular monthly meet on nearly-always the same day and time ours is.
Jack M commented
The important thing at MUHQ is counting the Yes clicks; the more the merrier. The fact that people RSVP for events at the same time is irrelevant in this instance; Yes is still Yes, whether they show up or not.
And you can tell what's important by what gets put front and center on the home page. Just look at the top.